Medical records requests,
fully automated.
Verodi.ai drafts, faxes, tracks, and follows up on every records request — then uses AI to match the returned documents back to the right file. No paralegal, no spreadsheet, no lost faxes.
HIPAA-compliant · Azure-hosted · BAA available
Who it's for
Built for teams buried in records requests.
Three very different industries, one shared headache: chasing paperwork from providers. Verodi handles the chase.
Stop paying paralegals to babysit fax machines.
- ✓ Generate legally compliant HIPAA records requests in seconds
- ✓ Automated follow-ups until records arrive
- ✓ OCR matches inbound records back to the correct case file
Close claims faster — with the documentation in hand.
- ✓ Pull supporting records directly from providers
- ✓ Track authorization and records requests in one place
- ✓ Reduce denials caused by missing chart notes
Document the chain — every handoff, every file.
- ✓ Automated request, receipt, and archival of shipping and medical paperwork
- ✓ Reliable inbound document capture with OCR and quality checks
- ✓ Audit-ready records storage on HIPAA-compliant Azure
How it works
Six steps. Zero faxes to stand over.
Verodi sits between your case management system and every provider your team deals with — handling the entire round trip.
Intake
Submit a records request through the Verodi portal, email, or by uploading a matter PDF from Clio, Filevine, or SmartAdvocate. Smart Intake auto-fills the details.
AI-drafted letter
GPT-4o generates a provider-specific, HIPAA-compliant request letter using your firm's letterhead and the patient's authorization.
HIPAA fax & email
Letters go out on a BAA-covered fax line (Sinch) or your own per-firm SMTP. Every transmission is logged to an immutable audit trail.
Automated follow-up
Verodi watches response deadlines and sends graduated follow-ups until records arrive — no human reminders needed.
Inbound matching
Azure Document Intelligence runs OCR on every inbound fax or email, then matches the records to the right case file automatically.
Provider intelligence
Verodi learns which providers respond fastest and by what method — making every future request smarter.
Pricing
Flat monthly pricing. No per-page fees.
Records retrieval services charge you per page. We don't. Pick a plan that matches your request volume — scale up when you're ready.
Starter
For firms testing automation on a single practice area.
- ✓ Up to 100 requests / month
- ✓ 1 connected fax line
- ✓ Email + portal intake
- ✓ Standard support
Practice
For mid-size PI firms running records at scale.
- ✓ Up to 500 requests / month
- ✓ Smart Intake (PDF → auto-filled)
- ✓ Custom letterhead & templates
- ✓ Provider intelligence dashboard
- ✓ Priority support
Enterprise
For firms, MSOs, and billing companies running 1,000+ requests.
- ✓ Unlimited requests
- ✓ Multi-office + multi-tenant
- ✓ SSO, custom BAA, dedicated environment
- ✓ Custom integrations (Clio, Filevine, SmartAdvocate)
- ✓ Named CSM
Billing handled securely via Stripe. Invoices and ACH available for Practice and Enterprise plans.
Ready to stop chasing records?
Book a 20-minute demo. We'll show you how Verodi handles a records request end-to-end — using a sample case from your practice.